Committee Roles & Responsibilities

General Committee Member

Join our flock! as a General Committee Member and make a real difference. This vital, flexible role is perfect for passionate people wanting to provide hands-on support without a specific portfolio. Responsibilities include attending meetings, assisting with game-day operations, and helping organise fundraising and social events. Your energy and ideas are essential to creating a positive and thriving environment for our young players.

Commitment: Approx. 1-2 hours/week during the season.

Coaching Development / Experience Manager ($ Role)

This role is dedicated to supporting our coaches, who are at the heart of the "nurturing every player" pillar. They are responsible for organising coaching resources, coordinating workshops, and creating a supportive network to ensure every coach feels empowered and equipped to provide a positive and enriching experience for their team.

• Produce the first coaches' handbook
• Work with coaches to build a coaching culture
• Ensure coaches know what their expectations are
• Ensure coaches have the equipment needed to coach
• Ensure coaches have completed accreditations
• Execute the coach training program with the AFL

Commitment: Approx. 7-8 hours/week during the season.

Footy Operations

The Footy Operations manager oversees all logistical aspects of our teams and competitions. This includes managing scheduling, umpires, games issues and training, managing equipment, and ensuring compliance with all league rules and regulations. They provide the stable, behind-the-scenes support that allows our players, coaches, and game-day managers to focus on the game.

Commitment: Availability on game days is essential. 1-4 hour per week during the season

Auskick & Superkick
Co-Ordinator

This role is the gateway to our club. They are responsible for leading and managing the Auskick/Superkick program and kids, which introduces the game to our youngest players. Their goal is to create a fun, positive, and safe environment for our newest members, fostering a lifelong love for the game and providing a clear pathway for them to grow within the Magpies family.

• Attend the Auskick meetings with the AFL 1-2 per year
• Coordinate with Concord Giants / Drummoyne Power / Newtown Swans / Leichart Signets (Potential) to produce the competition schedule
• Manage weekly communication with the Auskick / Superkick community
• Organise and manage half-time experiences with the AFL

Commitment: Approx. 1-3 hours/week during the Auskick season.

Welcome Experience Manager

This role is our first point of contact for new families. They are responsible for creating a warm and welcoming onboarding process. This includes reaching out to new registrations, providing them with essential information, and connecting them with their team to ensure they feel like part of the family from day one..

• Develop the Family Welcome Pack
• Design the document for the onboarding experience
• Work to create any documentation required to execute the onboarding experience.
• Become the liaison between the club and new families

Commitment: Increased hours during pre-season, approx. 1 hours/week otherwise.

Events Manager

This role is all about building the Magpies' family through shared experiences. They plan and execute key club events, such as our season launch, family fun days, and presentation nights. Their goal is to create memorable moments that strengthen bonds between players, parents, and volunteers.

• Season Opener
• Trivia Night
• Colour Run
• Presentation Day

Commitment: Varies depending on the event calendar. Each event requires 3 days of prep; The setup and execution of the event, coordinating volunteers

Game Day Experience Manager

This role ensures that every game day feels special. They are responsible for managing all aspects of the home game experience, from field setup and music to sideline activities and hospitality. Their goal is to create an exciting and welcoming atmosphere that makes our home ground feel like "the Nest."

Please Note: This role is not responsible for the execution of the game day experience; this is a coordinator and planning role.

• Develop the game day experience program
• Develop the volunteer program, for game day and canteen; including the club game day calendar
• Work with teams/volunteers to execute the ‘game day’ experience

Commitment:1-2 hours/week - avaliable by phone on the 5-6 Home games per season

Schools Partnerships Manager

This role is our link to the wider community. They are responsible for building and maintaining strong relationships with local schools. They will organize opportunities for the club to engage with students through clinics or community events, introducing the Magpies to the next generation of players and families.

• Build a cohort of nest volunteers that can help execute the initial contacts to deliver the Schools Program
• Communicate with our local schools to utalise our "Nest'
• Communicate events and promote partnerships with schools

Commitment: Approx. 1 hours/week, flexible hours.

Grants Coordinator

This role is responsible for securing additional funding to support the club's initiatives. They identify and apply for relevant government and community grants. Their success directly contributes to our ability to invest in new equipment, coach development programs, or facility upgrades, all of which are essential to building and nurturing the 'Nest'.

Commitment: Varies depending on grant cycles, approx. 4-5 hours/month.

Magpie Newsletter Manager

This role is the voice of the club. They are responsible for writing, editing, and distributing a regular newsletter to all members. Their goal is to keep families informed and connected by sharing positive stories, celebrating achievements, providing updates on club events, and highlighting our volunteers and community partners.

• Write and produce the weekly newsletter
• Write and produce 1 news story per week during the season
• Help grow the newsletter audience
• Seek stories each week for the newsletter
• Schedule the weekly newsletter
• Manage MailChimp (easy to learn - training provided if needed)
• Ensure news for the website is published

Commitment: Approx. 2 hours per newsletter (weekly during season).

Social Media / Photos Manager

This role brings the Magpies' story to life online. They are responsible for capturing and sharing high-quality photos and videos from training and game days. They manage the club's social media accounts to showcase our vibrant community, celebrate our players' efforts, and attract new families with engaging, authentic content.

• Work with our photographer, Nat Sports Media, and Allan Photocards
• Ensure all photos are uploaded to the Google Drive in order
• Schedule 3-4 posts per week during season
• Schedule at least 2 posts per week out of season
• Potentially a role of the older kids at the club

Commitment: Approx. 1-2 hours/week.

Website Manager

This role ensures the club's digital home is welcoming and user-friendly. They are responsible for updating and maintaining the club's website with accurate information, including registration details, game schedules, news, and contact information. They make it easy for new and existing families to find what they need.

Commitment: Approx. 1 hour/week.

Brand Manager

This role ensures the Magpies' identity is consistent and strong across all platforms. They are responsible for overseeing the club's branding, encompassing logos, merchandise, and public communication. They work to ensure every touchpoint reinforces our vision of being a premier destination club.

Commitment: Approx. 2 hour/week.

Club President

The Club President is the club’s leader, Magpie, and the public face of the Inner West Magpies Junior AFL Club. They are responsible for guiding the overall strategy and vision of the club, fostering a strong culture, and ensuring all committee members are working together towards our shared goals. They are the ultimate champions of the ‘Nest’ and the club's long-term success.

Commitment: Significant, approx. 5-10 hours/week.

Club Secretary

This role is the administrative backbone of the club. They manage all club correspondence, convene meetings, prepare agendas and minutes, and maintain all club records and legal documents. They coordinate with councils for permits and events, ensure communications adhere to club guidelines, support event planning, and maintain registers of committee members, volunteers and sponsors. They work closely with the President to drive long-term strategy.

Commitment: Significant, approx. 2-3 hours/week.

Vice President

This role supports the President and provides leadership across all football matters. They step in when the President is unavailable and act as a key liaison between the committee, coaches, players and stakeholders including the seniors club. They oversee player awards and presentation nights, lead special projects as requested, and serve on the finance committee for budget decisions.

Commitment: Approx. 2-3 hours/week, flexible hours.

Registrar

We are seeking a detail-oriented and organised individual for the vital role of Club Registrar. This position is central to our club’s operations, ensuring a smooth and efficient start to every season for our players and families. The Registrar is the primary contact for all player registrations and manages the entire process from start to finish.

• Responding promptly to registration enquiries from new and returning families
• Maintaining accurate player records in AFL online portal PlayHQ
• Coordinating player transfers and clearances with the league
• Managing all player/volunteers registrations via the official AFL online portal

Commitment: Significant, before season, Approx. 1-2 hours/week during season, flexible hours.

Treasurer

The Treasurer is the guardian of the club's financial health. They manage all financial aspects, including budgeting, payments, and financial reporting. Their role is to ensure the club's resources are managed responsibly and transparently, providing the stability needed to invest in our programs, coaching, and community initiatives.

Commitment: Approx. >1 hours/week, flexible hours.